Privacy Statement Business Contacts
Collection and use of personal data from customers, suppliers and other contractors
We would like to draw your attention to the fact that we will collect and use the personal data you provide us with, because of the necessity to conclude and execute any agreement with you. This applies to our (potential) customers as well as to the parties from whom we purchase goods and/or services.
If you are a (potential) customer of ours, we use your data to be able to send you a quotation, to determine which specifications or wishes a particular good or service must meet, to be able to deliver goods or carry out work for you, to be able to invoice and to communicate with you smoothly and efficiently about the execution aspects of the agreement.
If you are a (potential) supplier or other contractor, your personal data are also necessary for the conclusion and execution of the agreement. With purchasing, this is necessary in order to be able to let you know which specifications or wishes a particular good or service must meet, to be able to send a request for a quotation or to be able to place an order with you, to be able to pay your invoices and to be able to communicate quickly and efficiently with you about other aspects of the agreement.
You are not obliged to provide us with your personal data. However, if you do not provide us with any or insufficient personal data, it is possible that we may not be able to carry out the aforementioned activities.
Collection, use and retention of personal data of business associates
We would like to draw your attention to the fact that we will collect and use the personal data you provide us with, either because you have given us permission to do so or because this is necessary for the protection of our legitimate interests. We process the following data: name, address and contact details.
If you are a business associate, we use your data to contact you for purposes that are in the interest of our company. This includes, for example, discussing possible cooperation, providing and obtaining information and maintaining our network.
You are not obliged to provide us with your personal data. However, if you do not provide us with any or insufficient personal data, it is possible that we may not be able to carry out the aforementioned purposes. Your data will be deleted one year after the last contact.
Transfer of data to third parties
In connection with the execution of any agreement with you, we may have to provide your personal data to parties who supply parts, materials and products to us or who carry out work on our behalf. We also use Microsoft Office and the associated storage options for e-mails and other files.
Storage period of personal data
If you have requested a quote from us but you have not become a customer with us, we will delete your data no later than one year after our last contact. Even if we have received a quotation from you, but we have not become a customer of you, your personal data will be deleted at the latest one year after our last contact. If you have become our client or we are with you, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The seven-year period corresponds to the period in which we are obliged to keep our administration for the Tax Authorities. After this period we will delete your personal data.
We will retain your Personal Data for as long as needed or permitted in light of the purpose(s) for which it was obtained.
Your rights
You have the right to ask us to access your own personal data. If there is reason to do so, you may also request us to supplement your personal data or to correct any inaccuracies. In addition, you have the right to ask to delete your personal data or to restrict the use of your personal data. You can also object to the collection and use of your data or file a complaint with the Dutch Data Protection Authority. Finally, you can ask us to obtain your personal data or transfer that data to another party.
To exercise your rights, please contact the Administration: administration@bolhuisautomation.nl or at +31 (0)345 744 077. You can also contact us if you have any questions or for more information about the collection and use of your personal data.
Privacy Statement Cookies and Analytics
Collection and use of cookies received via our website
It's possible that our website sends a 'cookie', a small text file, to your computer. This allows us to recognize your computer when you visit us again. If you don't want to receive cookies, you can look in the help file of your internet browser to see how you can block all cookies or how you can ensure that you receive a warning before a cookie is saved. For more information about cookies, please visit http://www.cookiecentral.com.
When you visit our website to view, read or download information, some 'visitor information' is collected and stored by us, such as the domain name and the host computer from which you are accessing the Internet, the Internet Protocol (IP) address of the computer that you use, the date and time you visit our website and the internet address of the website from which you are directly linked to our website. With this information we measure the traffic on our websites and we can improve our websites. This data is erased after some time.
Analysing website use through cookies via Google Analytics
Our website uses Google Analytics, a web analytics service provided by Google Inc. Google Analytics uses `cookies' (text files placed on your computer) to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transferred to and stored by Google on servers in the United States. Google uses this information to keep track of how you use the website, to compile reports on website activity for website operators and to offer other services relating to website activity and internet usage. Google may provide this information to third parties if Google is legally obliged to do so, or if these third parties process the information on behalf of Google. Google will not combine your IP address with other data held by Google. You can refuse the use of cookies by choosing the appropriate settings in your browser. However, we would like to point out that in that case you may not be able to use all the features of this website. By using this website you consent to the processing of the information by Google in the manner and for the purposes described above.
Privacy Statement Personnel Administration
Collection and use of personal data of applicants, temporary workers/payroll workers, trainees and employees
We would like to draw your attention to the fact that we will collect and use the personal data you provide us for the necessity to complete the application procedure or to conclude and execute an (eventual) employment contract / internship contract / temporary employment contract. In addition, certain personal data are required in order to comply with and implement the provisions of our collective labour agreement (CLA). We also collect and use your personal data in order to comply with certain legal obligations. These legal obligations relate, for example, to the determination and indebtedness of taxes and contributions for employees.
In view of this necessity, you are obliged to provide us with the necessary personal data. If you do not provide us with any or sufficient personal data, we may not be able to go through a job application procedure with you, enter into and perform a (possible) employment contract / internship contract / temporary employment contract or comply with our legal obligations.
If you are a (payroll) employee or intern, we will use your data for drawing up, executing and terminating the employment or internship agreement or the employment relationship. This is understood to mean, among other things:
- the treatment of staff matters;
- fixing and paying the salary, allowances and other monetary amounts;
- and the assessment and payment of any taxes, contributions and other tax obligations on your behalf as an employee or trainee.
If you are an applicant, we will use your details to communicate with you about the progress of the application process, your suitability for a function that is or may become vacant and any expenses you have incurred.
If you are a temporary employee, we will use the information we obtain from the temporary employment agency to assess your suitability for a function that is or may be vacant and for the execution of the temporary employment contract.
Transfer of data to third parties
It is possible that we may pass on your personal data to other parties. These other parties may be government authorities, but also parties who perform work on our behalf or parties to whom we are obliged to provide information in connection with the (execution of the) employment contract. The following parties are involved:
- the Tax and Customs Administration;
- the UWV (Employee Insurance Agency);
- our health and safety service / company doctor;
- the Inspection for Social Affairs and Employment;
- the Pension Fund;
- the leasing company;
- the absenteeism insurer;
- our accountant / bookkeeper / salary administrator;
- Travel agency, hotel, airline;
- Embassy, Visa Bureau for obtaining a visa.
Sometimes it will be necessary to provide your data to another party in order to comply with the law, as is the case with the transfer to the Tax and Customs Administration, the UWV, our health and safety service/company doctor, the (mandatory) Pension Fund and the Inspection for Social Affairs and Employment.
In other cases, the transfer is necessary in order to be able to execute the (employment) agreement with you, such as when passing it on to the leasing company or embassy. When providing your details to our absenteeism insurer, we have a legitimate interest in being able to claim insurance benefits.
In addition, there are parties who carry out activities on our behalf, such as the accountant / salary administrator. We have a legitimate interest in the transfer of your data. These activities are outsourced because of (among other things) the knowledge and expertise that our accountant / salary administrator possesses. In order to execute the (employment) agreement with you, the accountant / payroll administrator needs your personal details.
Furthermore, we use external server space for the storage of (parts of) our personnel and payroll administration, of which your personal data form a part. For this reason, your personal data will be provided to our server provider. In addition, we use Microsoft Office and the associated storage options for e-mails and other files. We have a legitimate interest in these two transfers, because we want data digitally.
Storage period of personal data
We will remove your application data no later than 4 weeks after the end of the application process, unless you have given us permission to keep your data for a maximum period of 1 year.
We will retain the personal data from the salary administration that are of fiscal importance for a period of 7 years after you have left employment. This retention period is related to a legal obligation that applies to us. We will retain payroll tax statements and a copy of your identity document for 5 years after the end of your employment. This retention period is also related to a legal obligation that applies to us.
For other data in the personnel or payroll administration, we apply a retention period of no more than 2 years after your employment is terminated, unless it appears that certain personal data are necessary for us to comply with a statutory obligation (to retain) or in the event of an industrial dispute or legal action. Other information from the personnel or payroll administration' includes, for example, employment contracts, reports of appraisal and performance interviews, correspondence about appointment, promotion, demotion and dismissal, certificates and administrative absenteeism data.
Your rights
You have the right to ask us to access your own personal data. If there is reason to do so, you may also request us to supplement your personal data or to correct any inaccuracies. In addition, you have the right to ask to delete your personal data or to restrict the use of your personal data. You can also object to the collection and use of your data. If you find that we handle your personal data incorrectly, you can submit a complaint about this to the organisation that monitors the privacy rules, the Dutch Data Protection Authority. Finally, you can ask us to obtain your personal data or transfer that data to another party.
U kunt de hierboven genoemde rechten niet onder alle omstandigheden uitoefenen. Hebben wij uw persoonsgegevens bijvoorbeeld nodig om de wet na te leven, dan kunt u geen bezwaar maken of verzoeken om wissing.
To exercise your rights, please contact the Administration: administration@bolhuisautomation.nl or at +31 (0)345 744 077. You can also contact us if you have any questions or for more information about the collection and use of your personal data.
